HR topics · How to write up an employee by state

How to write up an employee in Florida

No Florida law prescribes the form of a write-up. Florida follows the at-will rule, but clear, factual documentation still matters.

What should a write-up include?

Common practice is the date of each incident, what happened in factual terms (what was seen or measured, not opinions), the policy or expectation involved, what needs to change and by when, what may happen if it continues, a place for the employee's comments, and an acknowledgment line. Our free Write-Up Builder follows four levels: conversational coaching, a verbal (documented) warning, a performance improvement plan and a final written warning.

Should a write-up mention anything positive?

Many managers include a few genuine strengths. It shows the review is balanced and helps the employee see what to keep doing. Our builder asks for three.

Do I need a write-up before firing someone in Florida?

Florida follows the at-will rule, so a write-up is not generally required by law. Many employers still document problems so the reason for any decision is clear, and because laws against discrimination and retaliation still apply.

General information, AI-prepared and checked against the official sources listed, not legal advice. Laws change, and cities, contracts and union agreements can add rules. Last reviewed October 2026. How answers are made